What to say at planning committee meetings

Planning applications are generally determined under delegated powers (e.g. the planning officer makes the final decision), but larger or more controversial proposals will sometimes be determined at committee.

The process

Committees vary a great deal, but on the whole the chronology is:

• In advance of the committee the planning officer produces a recommendation report and sends to the councillors. This will either recommend approval, refusal, or deferral.
• At the committee meeting the applicant is generally given 2-3 minutes to address the councillors;
• Normally one objector can also address the committee for 2-3 minutes;
• The planning officer then introduces the scheme and explains the recommendation;
• Finally, councillors discuss the proposal in the round and make a decision.

What to say?

It is generally best for the message to be positive and empathetic, rather than aggressive and threatening. Also, as you have very little time make sure that you are selective in the points you are making. It is far better to make 2 or 3 strong points, rather than 10 muddled or rushed points.

Who should speak?

We can speak on your behalf at committee meetings. Sometimes this can be an asset, especially if the councillors ask questions about the development. However, sometimes it is better if the applicant themselves address the committee, especially private individuals. An applicant talking passionately about their own home or development can bring so much needed humanity into the proceedings.

If you do choose to address the committee yourself we can help draft up your speech and make sure you make the most of those vital minutes.